The My Published Sheets screen for the add-on allows Jira users to quickly access and maintain all of the exports they currently own. Users can perform the following actions from the My Published Sheets screen:
Jira Cloud users: To access the My Published Sheets screen, click on the My Published Sheets item on the System dashboard screen in Jira.
Alternatively, you can click on the My Published Sheets item in your user profile menu from the bottom left in Jira.
The My Published Sheets screen shows a table listing every Excel Sheet owned by the current user, one per row, in descending order by created date. The list is split into multiple pages if enough exports have been created. You can also jump directly to a sheet on any page by selecting the sheet from the Select Sheet drop down at the top of the screen.
Each row in the table includes the following information:
- The sheet name and a link to the sheet
- The date and time when the sheet was created
- The ID of the search filter used for the list of Jira issues in the sheet (if applicable)
- The date and time when the sheet was last updated
- The sheet's update schedule (if applicable)
- The Actions button, to perform additional actions on a sheet
From the My Published Sheets screen, Jira users can perform the following actions on the sheets:
View a Sheet
To view a sheet listed on the My Published Sheets screen, simply click on the name of the sheet you want to view. The sheet will be displayed in a new window/tab in your web browser.
Change a Sheet's Update Schedule
To change a sheet's update schedule from the My Published Sheets screen, select a new schedule option from the drop down in the Update Schedule column. Changes to sheet update schedules take effect immediately.
If a sheet is missing information necessary to determine or set it's update schedule, an information icon (
) will appear in this column instead of a drop down. In this situation the sheet may have to be recreated from the Export screen.
Update a Sheet
Sometimes it is necessary to refresh all of the Jira issue data in a sheet. To do this from the My Published Sheets screen, simply click the Actions button for the sheet you wish to update, then choose Update Now from the Actions menu. Updating all issue data in a sheet sometimes takes a while, so please be patient. Once the process is complete, a success dialog will appear on the screen, and the sheet's Last Updated column value will change to reflect the recent update.
Delete a Sheet
Since a sheet may be stored in a location not easily accessible from Google Drive, the My Published Sheets screen allows a Jira user to easily delete a sheet. Simply click the Actions button for the sheet you wish to remove, then choose Delete from the Actions menu, and confirm your request. Deleted sheets cannot be recovered, so be absolutely sure you want to delete the sheet before continuing.
